Constitution of Athletics Club Eersterust

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Table of Contents
Chapter 1: Definitions, Objectives and Establishment of Club 4

1. Abbreviations and Definition of Terms 4
2. The mission of the Athletics Club Eersterust (ACE) 6
3. Objectives of the Constitution 6
4. Objectives of the club 6
5. Means of achieving aims and objectives 7
6. Club Values 7
7. Name and Legal Entity 8
8. Jurisdiction 8
9. Head Office 9
10. The Colours of the Club 9
11. The Club Gear 9
    CHAPTER 2 – MEMBERSHIP 9
12. Membership Categories 9
13. Membership fees and registration 10
14. Cancellation or Transfer of Membership 10
15. Conduct of Members 11
    CHAPTER 3 ORGANISATION 11
16. Organisational Structure 11
17. Rules for Meetings of the Club 11
18. Decision Making 12
19. Annual General Meeting (AGM), Special General Meeting (SGM) and Members
    General Meeting (MGM) 12
20. Notice of Meetings 12
21. Election Procedure 13
22. Voting at Meetings 13
23. Quorum at Meetings 13
24. Procedures at Meetings 14
25. Voting Procedures at Elections 15
26. Meetings of management / Ordinary meetings 16
27. Management 16
28. Powers and Duties of Management 17
29. Standing Committees and Ad hoc Committees 19
    The Constitution of Athletics Club Eersterust (ACE)
    ACE Constitution 10 April 2021 Page 3 of 45
30. Financial Controls 20
31. Assets and Liabilities 21
32. Communication 21
    CHAPTER 4: Governance 22
33. Disclosure of Interest 22
34. Forfeit of Position 22
35. Disciplinary Action against Members 23
36. Disputes 23
37. Dissolution of the Club 23
38. Changing the Constitution of the Club 24
39. Approval of the Constitution 25
    SHEDULE A: Supplementation 26
    Annexure A: Management Roles and Responsibilities 26
    Annexure C: Code of Conduct 33
    Annexure D: Communication 35
    Annexure E: Election and Voting Process 37
    Annexure F: Disciplinary Process 41
    Annexure G: Disclosure of Interest 3